Want to use Gmail for storing documents: GMail Drive 1.0.13

GMail Drive creates a virtual filesystem on top of your Google GMail account and enables you to save and retrieve files stored on your GMail account directly from inside Windows Explorer. GMail Drive literally adds a new drive to your computer under the My Computer folder, where you can create new folders, copy and drag'n'drop files to.

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Gmail Creates 'Never Send it to Spam' Filter

Google Apps' Gmail, which lets users filter emails based on certain criteria (all email from a certain address, or featuring given keywords, can be automatically archived, labeled, or deleted, for example), have now added a new option to its filtering system called Never Send it to Spam.

Ticking this will ensure that an email with matching filter criteria will not b accidentally sorted into the spam folder.

Forgot to log out? Now Close your active gmail sessions remotely

In my earlier post I have written about how Google has recently release some new security features in Gmail. Here is one of the advantage of such feature:

One of the greatest benefits of cloud based applications (like Google e-mail) is the advantage of being able to sign in from anywhere -- your PC at home, from laptop while traveling, PC at work, or a mobile device, and may be some times you even log in from a public area such as an internet kiosk or cybercafe.

But what if you forget to log off from the gmail? In such scenario someone may see your active session - can not only can read your email, but they also can use your account to retrieve your passwords of not only gmail but all other services signed up using this account.

Google's new feature release has addressed this by enabling you to know if you're still logged on elsewhere and also gives you a chance to disconnect remotely.

To access this at the bottom of your (Google Apps Mail) Gmail inbox is a small notifier of other active sessions. The new feature, being rolled out to users in phases (so some of you may see it now and some will see it after few days). The feature shows information on the time and location of your recent activities.

Enterprise customers - your one more objection to use Google Apps is resolved. Better start using it now and have early mover advantage.

How to make Gmail open when I click on a "mailto" link?

Here a question from one of users

"I no longer use Outlook and use only my gmail (Google Apps Mail). Is there an add-in or other means that I can open my gMail account when I want to send an eMail to someone on the web?

In other words, the web page says: "click here to send a message to ...xxx" and when I click Outlook opens. I can see that MS would try to force me to use Outlook, or Outlook Express, but how can I change that to my gMail account?"

Here is how to do this using Google Talk



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Gmail adds support for 8 new languages

Keeping up with its continuous development approach Google Apps mail has now added 8 new languages. This is available to Standard, Premier, Education and Partner Editions

New Languages
Bengali, Gujarati, Kannada, Malayalam, Marathi, Oriya, Tamil and Telugu

Gmail now supports following languages

Arabic, Bengali, Bulgarian, Catalan, Croatian, Czech, Danish, Dutch, Estonian, Finnish, French, German, Greek, Gujarati, Hebrew, Hindi, Hungarian, Icelandic, Indonesian, Italian, Japanese, Kannada, Korean, Latvian, Lithuanian, Malay, Malayalam, Marathi, Norwegian, Oriya, Polish, Portuguese, Romanian, Russian, Serbian, Simplified Chinese, Slovak, Slovenian, Spanish, Swedish, Tagalog, Tamil, Telugu, Thai, Traditional Chinese, Turkish, UK English, US English, Ukrainian, and Vietnamese.

To access what's new - Sign in to Gmail, click 'Settings', and select the interface language you prefer.

For more information:
http://www.google.com/a/help/intl/en/users/gmail.html

Newest Gmail features now available for Google Apps users

Official Gmail Blog: Newest Gmail features now available for Google Apps users

The latest features are first launched in Gmail followed by in Google Apps mail. Some of latest Gmail features available now to the Google Apps users. Now you can:

(1) Chat in a group from within mail in Google Apps: To start a group chat, click "Group chat" from the "Options" menu when chatting. Enter the names of the people you want to add, and, bingo, you're in your very own chat room. All the familiar features such as chat archiving and taking the chat off the record still work as well.

(2) Improvements in contact Manager: I am not yet happy with the improvements - we need more in this contact manager.

(3) colored message labels: Really a cute feature and more user friendly, try using it more and your will love it.

(4) Keyboard shortcuts improved: Click on this link for latest shortcuts:

http://google.com/support/a/users/bin/answer.py?answer=6594

(5) Book mark email: All emails now have dedicated URLs, so just by adding a browser bookmark while viewing a message, you can return to it whenever you want, just like a regular web page--although you will still have to log in to Gmail if you've signed out.

Now you can do Google Calendar Sync with your Outlook

Google has just launched a new feature to sync your Google Calendar with outlook. The feature called Google Calendar Sync allows you to sync (yes it is short for Synchronize) calendar events between Google Calendar and Microsoft Outlook Calendar. What more you can even set

• the direction of information flow
• frequency of synchronization

However there are few limitations (Oh No!) Well, at present the sync is only available between primary Google Calendar and your default Microsoft Outlook calendar. So if you have multiple Calendars - wait is longer.

To start using this you will have to download a small utility from Google site:

http://dl.google.com/googlecalendarsync/GoogleCalendarSync_Installer.exe

Once downloaded click on the exe file and agree to (whatever - no one reads that) terms. Complete the installation. On completion you will have a window open which will ask you for:

1. Your Google Apps Mail id
2. Password
3. Sync Option
4. Time (Sync every ___ Mins) / Minimum 10 mis is required
   

To see complete instructions visit

http://www.google.com/support/calendar/bin/answer.py?answer=89955

Common Questions: Delegate Emails to Assistant

Can my assistant, also registered as a Google Apps user send emails on my behalf?

Yes, you can, here is how:

And all you need to do is to add another email address in Settings --> Accounts

You may need to verify this setup (an obvious security feature) and once verified, you are done.

Now when your assistant is sending mails on your behalf she just needs to select appropriate sender while composing mail. And more so she can add multiple email address to her account - so if she is assistant to many managers - she can manage.

This feature is also useful if you have setup multiple email accounts like contact@yourcompany.com OR careers@yourcompany.com - you need not login to all of them to respond to mails. Just add them to most frequently used if and wow - you are on run.

Why Labels are better than Folders

Labels are Google Apps way of organizing mails in folders, Oops ... in Labels. So there will be no more instruction to your secretary to "File It" - now learn to say "Label It".

Labels may look a complex way but in fact they are very simple. Just mark any mail (or conversation as they are called in Google Apps mail) with a Label. Once you've created a label, you can view all the messages with that label by searching (for that label), or by clicking the label name along the left side of any mail page.

So what is a big deal? Why Label! Well, the real power of label is in using multiple labels on same document. You can not file same mail in two folders, but you can apply two or more labels to it.

An example: Suppose there is a mail from your "CLIENT A" about their "Advertising Campaign". If you are using folders you can either file it in a folder called "CLIENT A" OR in "Advertising Campaign". But with Label just apply both and it is available in both categories for view. Wow!